JOB OPENINGS

Summary

ETP is seeking a Program Support Associate to join our team at Experience Theatre Project. This role is vital in supporting our mission by assisting the Managing Director with grant requests and other fundraising projects, managing our inventory, helping with volunteer management and community outreach initiatives, helping our facility run smoothly, and performing tasks that go to support the theatre in its mission to bring innovative live performing arts to Washington County.

Responsibilities

General Operations:

• Answer and manage incoming phone calls and emails received in ETP general inbox

• Manage and maintain ETP calendars, including Artistic Director calendar

• Support the preparation of proposals, grants, and reports

• Work with marketing and web designer to post upcoming events

• Support social networking from time to time

• Manage database and mailing list

• Assist with fundraisers, events and special promotions

• Assist Artistic Director with daily clerical duties

• Assist with inventory management and creation of a new inventory database

• Assist with basic facilities maintenance from time to time (e.g., taking out the garbage, cleaning up minor messes, etc.)

Outreach Assistance:

• Help develop and maintain relationships with social service and other community organizations, as well as business leaders and community leaders

• Identify collaborative service opportunities

• Support management of ticketing and donor database (CRM)

• Research funding opportunities for outreach programming

• Maintain relationships with marketing content creators

• Liaise with Co-producers to initiate, develop and maintain relationships with community organizations relevant to productions

• Prepare personal invitations to patrons and sponsors regarding ETP programming

• Assist in developing and participating in ETP special events

Requirements

• Knowledge and/or passion for theater arts, particularly immersive theater, is VITAL. Please DO NOT APPLY unless you have specific live theater experience

• Excellent written and verbal communication skills

• Quick thinking and ability to pivot with new developments will be essential

• Excellent organization skills and attention to detail, which includes keeping track of leads and following up with them timely

• Ability to work independently to meet deadlines

• Some experience with ticketing and Constituent Resource Management (CRM) software (if not, we can train)

• Experience with social media and forms of electronic communication

• Experience with MS Office Suite and Google Drive a plus

If you are passionate about the arts and eager to make a difference in our community through innovative theater, we invite you to apply for our position at Experience Theatre Project!

Job Type: Part-time

Pay: $19.70 - $23.40 per hour

Expected hours: No less than 20 per week; could be more occasionally.

Benefits:

• Flexible schedule

• Paid time off

Schedule:

4 hour shifts Sunday to Thursday. Can be flexible on the days of the week so long as they are consistent and regular. Weekend work as needed.

Work Location:

Hybrid schedule, working approximately 80% online, 20% in-person at our theater location in Beaverton.

TO APPLY: Please send your resume and a cover letter summarizing your experience and future goals to info@experiencetp.org. Please put “Program Support Associate” in the email subject line.

Job Title:  Technical Director

Reports To:  Artistic Director and Production Director

Primary Hours: 20 hours on non-build weeks; 40 hours/week during build weeks

Secondary Hours: Additional hours as available for crossover duties (e.g., facilities, marketing, house management, etc.)

Summary:

The Technical Director is the primary liaison between Experience Theatre Project and the creative design team. Responsibilities include: managing the scenic, props, labor, electrics, sound, and paint budget, creating schedules and managing deadlines, and perform daily technical operations of the theatre including all scenic construction, installation, and maintenance. An ideal candidate communicates clearly and efficiently, manages confidential information with integrity, and successfully lead other employees and contractors to complete their tasks efficiently and safely. The Technical Director also assists with facilities maintenance from time to time, and ensures the safety and security of the building.

General Duties:

• Establish and maintain dialogue between ETP production staff and creative teams with the goal of delivering a high-quality product while maximizing budget and labor resources

• Maintain the flow of information and communication of design needs.

• Prepare scenic budgets, estimates, track expenses (materials and labor), and implement ETP contractor policies and processes

• Coordinate rentals, as needed

• Oversee creation, implementation, tracking, and expenditures of scenic, props, and paint budgets for all productions.

• Track production spending and/or reallocation for scenic, paint, and props.

• Create, communicate, and ensure implementation of production calendars to include space and use needs.

• Create and distribute a Build Plan that includes a Load-In and Tech schedule for all productions detailing all build events, from Load-In to Opening night

• Assist with facility rental site visits and ETP special events (example: Gala) scheduling, setup, and production personnel as needed

• Create drafts and distribute build drawings to scenic staff for all constructed elements.

• Determine the necessary technical support in collaboration with other production departments, including lighting, sound, stage management, and all needs necessary for production in advance of production dates.

• Follow and enforce ETP’s safety policy at all times

• Meet all deadlines for production as set by production manager and/or managing director

• Acting as the last line of defense for technical problems

• Monitor the condition of equipment and technical assets of the theatre including storage and stage equipment, and arrange for the repair and replacement within budgetary constraints

• Perform preventive maintenance on equipment.

• Advise production manager, managing director, and/or employees on feasibility, cost, and equipment capabilities

• Submit Crew payroll in a timely manner to meet payroll deadlines.

• Keep accurate records and receipts of expenses

• Managing the facility itself, such as taking out the trash, making sure the lights are off, security system is armed, and performing minor repairs from time to time

• Acting as second-in-command for security matters concerning the facility

Qualifications:

• Bachelor's degree in theater, technical theater, or a related field

• 2+ years of experience in live theater technical work or equivalent

• Strong technical skills in set design, construction, electrical wiring, and, to a lesser extent, lighting and sound equipment

• Excellent communication and interpersonal skills

• Ability to delegate tasks and estimate personnel required to complete tasks on time

• Ability to work independently and as part of a team

• Ability to meet deadlines and work under pressure

• Strong Technical and Design experience

• Excellent time management, organization, and administrative skills

• Ability to read and navigate technical and build drawings

• Demonstrated problem solving skills

• Desire to work hard and support the arts.

Physical Demands:

• Must be able to lift and move items weighing 50+ pounds

• Must be able to perform physical activities such as lifting, bending, and climbing ladders

• Ability to work from heights (i.e., ladders, loading bridge, and personnel lifts)

• Available to work nights and weekends, workdays could include long periods of time either sitting or standing

TO APPLY: Please send your resume and a cover letter summarizing your experience and future goals to info@experiencetp.org. Please put “Technical Director” in the email subject line.

Part-Time to start, growing to Full-Time

Experience Theatre Project (ETP) is a growing 501c3 nonprofit immersive theater company based in beautiful Beaverton, Oregon. Our mission is to produce beautiful, professional live theater productions and enhance artistic creativity within our community. Our company is currently working to create a community-based theatre collective at our new space in Washington County that will provide a library and work space for artists to work, build, congregate, and present their own brand of visual and performing arts.

As Director of Development, you will play a pivotal role in shaping our organization's fundraising strategy. You will oversee budget management, grant writing, and collaborate closely with our Managing Director to craft a comprehensive plan for funding our company. Your primary focus will be to build and cultivate a portfolio of high-potential foundation and corporate prospects that align with our mission and fundraising goals. This will involve conducting thorough research to identify new funding opportunities, philanthropic sources, and corporate sponsorships.

You should be a great storyteller and be able to champion ETP’s mission. This role will require a succinct and clear communication of ETP’s narrative impact strategy tactics, which blends the desire to create immersive theatre (our mission) with affording a space lifting the boats of other individual artists and artistic groups who need our space in which to work.

The ideal candidate will have: (i) expertise in nonprofit financial management, basically a good understanding of the financial needs of nonprofit theatre development; (ii) strong grant writing and communication skills; (iii) strong networking skills; (iv) knowledge of and experience with local and national arts funders; and (v) interest in meeting artists and inviting them to work in the new space we wish to create.

Role and responsibilities:

• Develop and execute comprehensive fundraising plans to meet revenue goals

• Research grant and resource opportunities to include foundations, businesses, and governmental agencies

• Initiate, develop and maintain a prospect pool of foundation prospects, create written strategies for each prospect, and implement the strategies

• Develop and support mechanisms for regular contact with funders and prospects

• Work with the Managing Director and graphics designers with the creation of funder-facing materials

• Present persuasive proposals for new corporate and foundation support

• Visit with donor and sponsor prospects and keep accurate data and contact records

• Identify prospective corporate sponsors and foundations and develop strategies for soliciting donations, corporate grants & sponsorships.

• Work with the Managing Director to effectively frame and write on fundable projects/narratives.

• Assist with establishing overall grant funding priorities, as well as short- and long-term grant funding plans and pathways for funding

• Prepare new grant submissions, analyze developments in specific grant areas, and review previously submitted grants to determine need for revisions or changes in scope, format, and content for future submissions in previously published materials

• Assist with the financial planning in collaboration with the Managing Director and Board

• Maintain a master database for tracking and monitoring grant applications, pending grants, and grants received.

• Ensure the timely and accurate acknowledgment of all gifts and tax receipts.

• Collaborate with the Managing Director and Board of Directors to plan and implement special events.

Requirements:

• Completion of a Bachelor’s degree or higher at an accredited college or university; Bachelor's degree in finance, business administration, economics, or a related field preferred;

• Minimum of 3 years of experience and proven track record in grant writing, technical writing, prospect research or proposal development or a minimum of 3 years comparable and transferable skills acquired in a professional setting;

• Strong knowledge of fundraising best practices and strategies;

• Proven experience in nonprofit fundraising, with a focus on individual giving, corporate sponsorships, and grant writing

• Ability to work independently to solve problems;

• Knowledge of (or willingness to educate oneself on) theatre arts and the arts climate in the broader State of Oregon;

• Excellent written and verbal communication skills, including public speaking abilities

• Ability to build strong relationships with donors, sponsors, and community partners

• Ability to work independently to manage one’s time and meet deadlines; and

• Commitment to working collaboratively with a small team of motivated individuals.

Preferred Skills:

• Experience with Bloomerang, Google Drive/Docs, and Meet a plus

• Knowledge of public relations strategies for nonprofit organizations

• Ability to handle multiple tasks simultaneously in a deadline-oriented environment

• A sense of excitement for the arts and the great potential for what ETP is committed to creating in Washington County

This role will begin part-time. With funding success, this position will be able to shift into a Full-Time position.

Start Date: May 1, 2025
Time Commitment: 20 hours/week 
Salary: $2,800/month  ($32.31/hour) 
Location: 70% virtual, 20% locally traveling to potential sponsor or funder locations and/or fundraising parties, and 10% at our theater location in Aloha.
Hours: Flexible hours with occasional weekend work as necessary due to deadlines or appointments

Benefits: Paid time off (PTO) eligible after six months. All federal holidays off. Additional benefits will become available should the position grow to full time, including medical, dental, and 401(k) eligibility.

TO APPLY: Please send your resume and a cover letter summarizing your experience and future goals to info@experiencetp.org. Please put “Director of Development Position” in the email subject line.